3. Obligations of the Client
3.1 In consideration of the rights and facilities being granted under this Agreement, the Client agrees to accept and pay the Total Fees and any Additional Charges notified by the Supplier.
3.2 The first deposit to the amount of 50% of Total Fees, which is issued upon the receipt of the signed Booking Contract by the Supplier, is payable to the Supplier within seven days of issue. If payment is not made, the Supplier reserves the right to deem the booking as cancelled with no liability to the Client, and the Client will be subject to any cancellation fees, pursuant to clause 5.4.
3.3 The second deposit to the amount of the remaining 50% of Total Fees is payable to the Supplier no less than 28 days prior to the Event Dates. If payment is not made, the Supplier reserves the right to deem the booking as cancelled with no liability to the Client, and the Client will be subject to any cancellation fees, pursuant to clause 5.4.
3.4 For any events contracted less than six weeks prior to the Event Dates, the Total Fees will be due within seven days of the receipt of the signed contract.
3.5 The final invoice will be raised after the last day of the event. The invoice will be inclusive of any Additional Charges attributable to the event (including any charges due for damages at the venue). Payment will be due within 30 days of the invoice being issued.
3.6 Any overdue invoices will be subject to accruing an interest of 2.5% of the invoice value per month overdue, pursuant to The Late Payment of Commercial Debts (interest) Act, 1998.
3.7 The Client agrees to confirm to Supplier the final timings, menus and any special dietary requirements together with final numbers and names of delegates (for security purposes) no later than 14 days prior to the Event Dates. If the Supplier does not receive this information, it is agreed that the Supplier will decide what it should supply and charge accordingly based on the original booking contract.
3.8 The Supplier reserves the right to charge for reduced Visitors pursuant to clause 5 below. The Client accepts that if the final numbers exceed the numbers previously notified to the Supplier 14 days prior to the Event Dates, the Supplier shall have no obligation to provide catering for such additional attendees.
3.9 The Client agrees not to bring into the Premises food or beverages of any kind without the prior written consent of the Supplier. A corkage charge will be made where the Supplier gives the Client permission to consume beverages on the Premises that have not been supplied by the Supplier.
3.10 The Client agrees that it shall not use, sell, publish or broadcast any name, brand, logo or images of, or associated with the Supplier or the Supplier’s parent, the Wellcome Trust, or of Wellcome Collection, without the Supplier’s prior written consent, which shall be at the absolute discretion of the Supplier.
3.11 The Client shall not affix or attach in any way any sign, poster or other item to the interior or exterior of the Premises, unless it has obtained the Supplier’s prior written consent to do so. It is acknowledged that there is valuable artwork within the Premises displayed on walls and otherwise. The Client agrees to ensure that any stand or other equipment used by the Client leaves adequate space, as agreed with Supplier staff, to prevent damage.
3.12 The Client shall compensate the Supplier for the costs of making good any loss of or damage to the Supplier’s property and any subsequent loss of business, trade or commercial activity suffered by the Supplier that is negligently or wilfully caused by the Visitors.
3.13 The Client hereby undertakes to obtain all necessary consents and licences in connection with its proposed use of the Event Spaces and/or facilities and warrants that in using the Services it shall not infringe the rights, including intellectual property rights, of any third party.
3.14 The Client agrees to comply with the terms of the Supplier’s PRS Licence (if and as applicable).
3.15 The Client hereby undertakes and agrees to insure itself against its liabilities under this Agreement and upon request shall provide the Supplier with evidence in writing that this insurance requirement has been complied with.
3.16 The Client shall ensure that the Visitors comply with all relevant statutes, by-laws, regulations, health and safety requirements, applicable codes of practice and fire regulations (including without limitation the Supplier’s health and safety policies, which shall always be made available on request) and observe any reasonable restrictions, conditions or directions which the Supplier or the Supplier’s staff impose in relation to any matter concerning the event.
3.17 The Client shall perform all necessary risk assessments for all activities due to be conducted as part of the event and shall provide such risk assessments to the Supplier in accordance with the Final Details Form or as otherwise requested by the Supplier.
3.18 The Client acknowledges that the Supplier reserves its right in its absolute discretion to refuse admission, ban from entry or remove from the Premises any individual or group behaving in a manner which is deemed by the Supplier to be unsociable and/or inappropriate.
3.19 The event shall terminate at the time stated in the Booking Contract. An additional Charge of £695 (plus VAT) per hour, or part thereof, will be payable by the Client for any overrun.